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Policies

Some Things You Should Know

OCCUPANCY The rates for all suites at Sundance Bed & Breakfast assume double occupancy. The 2-room 50/50 Suite can be booked as a 1-bedroom but is also perfect for families or couples traveling together! The 2 bedrooms can comfortably accommodate up to 4 people, with a spacious dual-sink bathroom linking the rooms. When booking the 50/50 Suite for only 1 or 2 people, the second bedroom is locked off for the duration of your stay. When booking for more than 2, each additional person incurs a fee of $70.00 per night which automatically opens up the 2nd bedroom. (If there is only 2 of you but you prefer to have the use of both bedrooms, this can be done for an additional fee of only $50.00 per night.)
NOTE: All our suites are on the second floor.

NO SMOKING We have to enforce a strict No Smoking policy inside or around Sundance Bed & Breakfast in consideration of all our guests. Violation of this policy will unfortunately result in a minimum $250.00 cleaning fee. If you must smoke, please confine yourself to the Guest Parking area ONLY and please make sure to leave no cigarette butts behind!

LOSS or DAMAGE Each guest must accept responsibility for any damage they cause to the property, building or contents or any items missing from their suites (e.g.- towels, robes, etc.). The costs for additional cleaning, to replace missing items, to repair or replace damage to the property, furniture, artwork, fixtures, linens etc. will be charged to the guest’s credit card on file.

CHILDREN We strive to make Sundance a romantic and luxurious adult retreat but can accommodate children aged 12 and older traveling with an adult; children still count towards the occupancy limits of our suites.

PETS There is a small, sweet Terrier-mix named Truffles who lives in the owners’ quarters at Sundance. She doesn’t go upstairs (where your suite will be) and she’s not allowed in the Dining Room while people are eating. So while we love Truffles – and hope you will too! – we unfortunately aren’t laid out well to make any of our suites available for pets. We hope you can understand and we hope you’ll still be able to stay with us! We would be happy to help you arrange the boarding of your pet(s) in one of several local facilities before you arrive.

RESERVATIONS We accept reservations up to one year in advance; your credit card will be charged a $25 non-refundable deposit per suite at the time of booking. Weekend reservations require a two-night minimum stay. All room rates are subject to tax. Booking a single suite, regardless of the number of nights, is considered an “Individual Reservation”; booking more than one suite for the same dates is considered a “Group Reservation”.
NOTE: Please make sure you are familiar with both our Change Policy and our Cancellation Policy before making either an Individual or Group Reservation.

CHECK-IN & CHECK-OUT Check-in time is between 3:00 pm and 7:00 pm. Check-out time is at 11:00 am on your departure date. We will do everything we can to accommodate different requirements but please give us as much advance notice as possible. If you are running late on check-in day, a phone call is greatly appreciated. Please keep in mind that early check-in may not be possible because of the time required to prepare each room after the previous guest checks out.

CHANGES You can make changes to the dates of an Individual Reservation any time up to fourteen days prior to the original check-in date or up to thirty days prior for a Group Reservation. Just give us a call and we will make the requested change (subject to availability) and send you a revised confirmation. If you need to make a change inside the 14-day window for an Individual Reservation or the 30-day window for a Group Reservation, we will unfortunately have to treat it like a cancellation. (Please review our cancellation policy before booking!)

CANCELLATIONS If you have to cancel, please give us at least fourteen days’ notice for an Individual Reservation or at least thirty days for a Group Reservation so that you incur no charges beyond your deposit (which becomes the cancellation fee). Unfortunately, due to our small size, if you cancel with less than fourteen days’ notice for an Individual Reservation or thirty days’ notice for a Group Reservation (or decide to check-out early after you arrive), we will still have to charge you for 100% of the entire reservation. Of course, if we are able to re-book your suite(s) for any of the same days, an equivalent charge will be refunded to your credit card on file, less an 8% processing fee.

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